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Task Duration and Work Hours

Cheryl Wetherington -

Article: Duration and Work

Viewpath allows you to track both the Duration of a task as well as the number of Work hours for the task. For example, a task may be assigned 9 hours of Work but the Duration may be set to 3 days. In essence, you are stating that the assigned resource has a 3 day window in which to complete the 9 hours of work.

By default, the duration field will show as "1 Day?". The question mark is a visual indicator that you have not yet explicitly set the Duration. 

There are three ways to set the Duration and Work values for a Task: 

  1. In the New Task or Edit Task dialog, enter data in the "Duration" and "Work" fields. 

    Duration_and_Work.png

  2. In the Task list view, use inline editing to enter in the "Duration." (Note that the "Work" column is not a default column and will need to be added to this view.

    Duration_and_Work2.png

  3. In the Gantt chart, place your mouse at the right edge of a task and drag & drop to increase or decrease a Duration. This will not impact the value in the Work field.
     Duration_and_Work3.png

How Work and Duration Impact Resource Allocation 

The Resource Allocation tool bases its calculations on the values in the "Work" field. If a Duration is specified but the Work field is blank, the Allocation system will assume that the full number of hours for the duration apply. For example, a 2 Day Duration in a standard 8-hour daily schedule will translate to 16 hours of Work in the Allocation tool (represented as 8 hours each day in the Allocation graph).

Additional Work Columns

Viewpath has also added columns to track "Work (Estimated)" and "Work (Actual)". You can also use Baselines as an auditing tool to compare the projected Duration and Work values against the the Actual Duration and Work values. 

Assigning Tasks to Non-Work Days (or after-hours)

There may be occasions when a task needs to be assigned to a day that is not part of your normal work schedule (e.g. Saturday). Viewpath allows you to assign individual tasks to include non-work days by using Elapsed Days or "edays." For example, if you have a task that is to take place on Saturday May 11, 2013: 

  • Create a task
  • Assign a Duration of "1 eday"
  • Change the Start Date to May 11, 2013

The task will fall on that Saturday. 

You can use this same concept to assign tasks which will take place on a regular work day, but outside of normal hours. If, for example, your normal work day ends at 5pm, but you have a task which must finish on a given day by 8pm, you can set the duration to Elapsed Hours or "ehours" (e.g. "10 ehours" assigned to a work day that is normally 8 hours will set the Finish time to fall on the same day).

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